Property Management - Vacation
PROPERTY MANAGEMENT SERVICES
Sedona Elite Properties Management Inc. represents personalized quality service. As a full service property management firm we are very committed to allowing you to capitalize on the benefits of your investment through dedicated management of your property.
Signing our Contract
We ask that you sign a 1 year contract and supply us with a $250.00 repair fund. Should either party wish to terminate the contract they may do so with a 30 day written notice.
We Evaluate the Property to be Rented
We first go out and inspect the property. We want to view all of the home's amenities, take pictures and develop a marketing strategy for the prospective tenants. If we feel that any additional items need special attention or repair, we will supply you with a punch list, if you agree and those items are remedied we move into action.
Advertising
We showcase your property on our website; www.SedonaEliteProperties.com, with vivid pictures and a narrative description. The website is updated daily. This allows us to market your property to not only local residents, but to all who wish to relocate or vacation in beautiful Sedona from anywhere in the world. In addition, we provide a number of rental flyers for the weekly REALTOR® MLS meetings in Sedona, where we are able to network with numerous agents in our field. Many times these agents will refer a client looking for a rental property to us. We also advertise weekly in the local paper, the "Red Rock News.
Qualifying the Prospective Tenant
We ask the prospective tenant to fill out a credit application; we obtain a copy of their DL and then run a credit check, eviction check, and criminal history check. We do not charge the applicant or the home owner a fee for providing this service. There is NO administrative fee for making a reservation.
First Month's Rent
Is due 90 days prior to arrival.
Security Deposit
We ask for a security deposit between $500.00 - $1,000.00 dependant of the homes amenities and square footage at the time of accepting and booking the reservation.
Cleaning Fee
There is a non-refundable cleaning deposit also based on square footage which ranges from $200.00 to $500.00.
Pet Deposit
Should the home owner permit pets there is a pet deposit of $300.00 per pet.
Utilities
We include the utility costs with the monthly rental amount and only charge you a management fee on the rental amount. We strongly encourage all owners to abide by this policy. We have found that tenants booking vacation rentals do want to have to face an unknown additional surcharge for utilities.
Cancellation Period (Days Prior to Arrival)
Should a tenant decide to cancel their reservation we ask for written notice. The cancellation fee is split 50/50 between SEPMI and the home owner. Our graduated cancellation policy is as follows:
90 days or more 0%
89 - 60 days 25% of all funds
59 - 30 days 50% of all funds
29 days or less 100% of all funds
Form of Payment
We accept cash, checks, money orders, cashiers check, Visa and MC. Please note: WE DO NOT CHARGE A CONVENIENCE FEE TO THE TENANT OR YOU THE HOME OWNER.
Check In - Access and Entry
We provide a secure lockbox on the front door of your home with a key inside. All other keys and garage door openers are located inside the property. The security code is changed frequently. We have found this to be the simplest and most convenient for the tenant as they are checking in after hours, on the weekends or a holiday.
Emergency Phone Number
Every tenant is given my personal cell phone should they have any problems gaining entry. This streamlines communication.
Move-In Report
We ask each tenant to fill out a "move-in report" and to make any notations that are either "wear or tear" or "need repair". This is returned to us 5 days after move-in.
Maintenance and Repairs
Should the tenant encounter any type of problem we ask them to contact us immediately. We have a list of professionals that can remedy the situation. We charge the professional's fee for labor and materials or as noted on the invoice - we DO NOT markup the service, these charges will be reflected on your next month's property reports.
Check- Out
The tenant simply leaves the key in the lockbox and we already have scheduled our professional house cleaner to inventory the contents of the home and clean the home accordingly.
Vacant Management Inspections
Once every month we inspect vacant properties interior and exterior. As part of our service there is NO separate fee that you will incur.
Monthly Report
We make every effort to mail your check and monthly report to you by the 15th of month.
Year End Reports
We will mail your 1099 Misc. Form by the 1st of February, and give you a year-end report of all activity for your property.
